Privacy
What we hold, what is public, and who is responsible.
MatchLog records school sport results. That means we hold information about children, so this page says exactly what we do with it, in the order a head of school actually needs to know it.
The school decides. We store and display.
Under the Protection of Personal Information Act the school is the responsible party for its learners and MatchLog is the operator. In plain terms, the school decides what its rugby programme records and publishes, and we do what the school tells us, on its behalf.
That distinction is not paperwork, it decides who does what. The school already holds the relationship with the parent and already collects permission for sport. So MatchLog never asks a parent for anything. We have no relationship with your parents and it is not our permission to ask for. What we do instead is give the school the switches, and set every one of them to private until somebody at the school changes it.
The Act requires a written operator agreement between a school and a supplier in our position. Every school we work with gets one. It sets out what we may do with your information, what we may not, and what happens to it if you leave.
What is public, and what is not
The most useful thing on this page. “Public” here means anyone holding a link, with no account and no sign-in.
| What | Public? |
|---|---|
| The school’s squad, or the pool of players in an age group | No, never |
| A team sheet before kick-off | No, it is the coach’s business until Saturday |
| The line-up for a match that has kicked off | Yes |
| A player who scored, was carded or came on | Yes, and permanently |
| A season’s totals with names on them | No, never |
| A list ranking named children across different schools | No, never, and we will not build one |
Two of those rows say yes, and we would rather write them down than have you find them. Once a match kicks off, the line-up for that match is part of the public record of a game played in front of spectators, and so is the player who scored. That is what a results service is. Before kick-off, none of it is visible.
If a school is ever unhappy with the line-up being visible, tell us. The answer is to give it the same per-school switch the season totals already have, not to argue about it.
What we hold
- Players’ names and their age group. Entered by the school, no dates of birth, no identity numbers, no addresses, no contact details and no photographs.
- What happened in a match. Tries, kicks, cards, substitutions and the clock.
- Fixtures, teams, competitions and the log that is worked out from the results.
- Accounts for the adults who run it: an email address and nothing more. We do not store anyone’s password, our sign-in provider does that.
- A contact address for a school invited into a competition, if the organiser adds one. Only the people running that competition can see it.
- The first name a scorer types when taking over a match, so the other scorer knows who has it. Only the people scoring that match and its organisation can see it.
What we never do
- We never sell information, and we never hand it to an advertiser.
- We never publish a list that ranks named children against children at other schools. It is the most tempting thing to build in a product like this and it is the one thing we have ruled out permanently.
- We never publish a named child because somebody forgot to turn something off. Every switch starts private.
- We never ask your parents for anything.
- We do not run advertising on this site, and we do not use tracking cookies to follow anyone between websites.
Who can see what, inside the app
A school’s administrators and coaches see their own school and nothing else. A person scoring a match opens a link for that one game, which works without an account, reaches nothing else on the platform and stops working twelve hours after kick-off. Nobody outside your school can read your squad.
Where it lives, and for how long
The information sits in a hosted database in Stockholm, Sweden, reached only over an encrypted connection. South African law allows this where the receiving country protects information to a comparable standard, and Sweden does. We keep a school’s record for as long as it is useful, because the record over the seasons is the point of the product. We can close an account so nobody at the school can sign in any more. The matches themselves stay: a game that was played was played, and a result is a fact about a fixture rather than a file about a child. If you want something in the record corrected, ask us and we will correct it.
Asking us something, or asking us to change something
Because the school is the responsible party, a parent’s request goes to the school first, and the school tells us what to do. If you are a parent and you are not sure who to ask, write to us anyway and we will point you at the right person rather than leave you going in circles.
Anything at all: hello@matchlog.co.za.
MatchLog is operated by TeraWeb Design. Last updated 3 October 2026. Terms of use. Back to the front page.